DIVISION: Administration

DEPARTMENT: Management Information Systems (MIS)

UNION/GRADE: Unit 6/Grade 10

BASIC PURPOSE:

The ITFPM will prepare and maintain the departments Current Expense Budget (CEB) and Capital Improvement Plan (CIP) along with key financial data related to weekly/monthly spend and provide IT leadership with timely and accurate key financial information. The ITFPM serves as the key liaison between IT, Finance, and Procurement. The ITFPM will play an instrumental role in assessing the IT financial spend pertaining to various IT infrastructure and application-related activities, vendor spend, processing and recording of all procurement activity and tracking project related costs.

SUPERVISION RECEIVED:

Reports to the Director, MIS.

SUPERVISION EXERCISED:

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages the department's CEB & CIP operations (requisition processing, purchase order (PO) notification, vendor payments, subsidiary ledger posting, accruals, end of year closeout, etc.) with accuracy, minimal errors in a timely manner and within agreed upon variances.
• Manages the annual CEB and CIP preparation(s), performing analysis research and by ensuring all required spending has been captured, all maintenance accounted for, projections are accurate and accountability controls are in place with responsible program managers.
• Formulates and reviews financial/management reports of the capital and operating expenses of the department including variance reports.
• Responsible to write and update budget narratives; also responsible to document, prepare, distribute and present semi-annual update on MIS Current Expense & Capital Improvement Program Budget to the MWRA's Advisory Board.
• Updates, maintains, and tracks MIS Training Budget.
• Manages requisition process for all IT procurements including vendor maintenance and support agreements to ensure that there is no lapse in support and that the lead time to procure is understood and is kept to a minimum.
• Tracks, reviews and follows up on POs, vendors, delivery schedules and confirmations.
• Responsible for drafting, monitoring, tracking and maintaining record copies of purchasing summaries, staff summaries and sole source memos required for all MIS purchases and communicating with procurement to secure consensus on approvals.
• Manages Telecommunication accounts for the MWRA such as Voice, Data, & PICS Network accounts, including reviewing and downloading billing data and requesting Accounts Payable process payment. Serves as the point of contact for all billing, changes and updates with associated Carrier to generate reports on calls, charges and/or services. In addition, manages all IT Department Carrier accounting issues through to resolution.
• Maintains, reviews, edits and researches authority-wide wireless, cell and Smartphone accounts. Works with both vendor and users and distributes monthly invoice for review and reimbursement to comply with MWRA policy.
• Manages, documents and tracks MIS Blanket contracts.
• Develops and maintains relationships with various Commonwealth of Massachusetts Strategic Sourcing Leads of Multiple Information Technology contracts. Reviews, researches and recommends the use of State Blanket & GSA Contracts, and other IT cooperatives and consortiums for procurement purchases and participates in yearly Commonwealth activities to maintain open communication and opportunities available to the MWRA.
• Coordinates special projects relative to the various planning and implementation efforts of the department, including testing of new features on the Financial Management System, Payroll/Human Resources System and/or Procurement System.

SECONDARY DUTIES:

• Performs related duties as required.

MINIMUM QUALIFICATIONS:

Education and Experience:

• A Bachelor's degree in management, finance, computer science or related field; and
• Three (3) to five (5) years' experience developing and managing financial tasks such as generating and managing budgets, performing financial management analysis and expenditure forecasts, and contract or purchasing management including technical writing; or
• Any equivalent combination of education or experience.

Necessary Knowledge, Skills and Abilities:

• Knowledge and understanding of public procurement procedures, contract monitoring and compliance techniques, financial modeling, and budgeting.
• Analytical and interpersonal skills.
• Strong written and oral communication skills including technical writing and the ability to translate business needs into contract language.
• Proficiency with MS Office (including Word, Access and Excel) and Enterprise Resource Management (ERP) Budgeting, Purchasing, Contracts and Sourcing software.
• Familiarity with financial applications for Budgeting, Contracts Management and Procurement preferred.
• Technical knowledge of a variety of MIS equipment and services.

SPECIAL REQUIREMENTS:

Information Technology Infrastructure Library (ITIL) Foundation Certification is required or the ability to obtain within 12 months.

TOOLS AND EQUIPMENT USED:

Office equipment as normally associated with the use of telephone, personal computers including word processing and other software, copy and fax machines.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successful1y perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee frequently is required to sit and talk or hear. The employee is occasionally required to walk and stand. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and color vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work characteristics describes here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee works in various field settings and in an office environment. The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is a moderately loud office setting.

Apply at: https://mwra.applicantpro.com/jobs/

Massachusetts Water Resources Authority (MWRA) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national or ethnic origin, age, religion, disability, sex or gender, sexual orientation, gender identity or expression, or veteran status.